Terms and conditions

1. - Booking details.

1.1 - All bookings are taken on a booking form and it is the responsibility of the client to make sure all that all details are correct at time of booking.

1.2 - The client ensures that all details of the venue are correct and if the D.J. inspects the venue to find any differences the company will report to the client to confirm this matter.

1.3 - There will be adequate set up time available usually 90 minutes before the start time of the gig and 60 minutes after the gig to break the set down.The client should indicate what access is available, stairs, lifts, Car parking etc.

1.4 - The client and company both confirm that there is no third party interests on the booking and no previous bookings of these dates for this event.

1.5 - Paying a deposit for your event or function is a 100% binding guarantee of contract. Any non payment of a deposit could allow us to change our work schedule without prior notice.

2. - Payments

2.1 - Paying By Cheque

If you would like to pay by cheque please make it payable to "The Aquarian Roadshow" and write your surname and the date of your event on the back. Please post your payment to:

The Aquarian Roadshow
43 Newton Way
Tongham
Farnham
Surrey. GU10 1BY

2.4 - Paying By Bank Transfer

If you use Internet Banking you can make a payment straight into our bank account via BACs. If paying by this method please ensure you include your surname and the date of your event as a reference.

Our bank details are:

Bank: Lloyds TSB
Account Name: The Aquarian Roadshow
Sort Code: 30-93-74
Account Number: 00164619

2.5 - Payment By Credit/Debit Card

If you would like to pay by card I can send you an email invoice via PayPal but due to the excessive costs of processing a transaction in this way a charge of 3% will be added to the total amount you wish to pay.

2.6 - Failed payment of any fees owed within 30 days after the date of the event will result in pending legal action.

3. - Cancellations

3.1 - The DJ assigned to your event will be holding your date exclusively for you and will turn away all other work.  The potential loss of work in the event of a cancellation is real and tangible therefore The Aquarian Roadshow will charge a cancellation fee.  Cancellations must be made in writing or by e-mail.  We do not accept telephone cancellations. #

3.2 - If you cancel within 30 days of the event the cancellation fee is 100% of the balance outstanding.

3.3 - If you cancel outside of the 30-day period you are free to cancel your event without penalty other than losing your non-refundable date reservation fee

3.4 - Failed payment of any fees owed within 30 days after the date of the event will result in pending legal action.

3.5 - Should the date be cancelled for no reason of the client i.e. a Function room failure, death etc. then the deposit will be returned in full or a new date set if required

3.6 - The company will try to fulfil its obligations in the events of unforeseen circumstances by any other means should this be necessary.

4. - Conduct

4.1 - It is the client's responsibilities to ensure that all guests conduct themselves in a proper manner at all times. The client must be responsible able for all guests and their actions.

4.2 - The client will provide adequate supervision of its guests, including children, at the venue, and will be liable for any loss of or damage to the equipment or personnel belongings, caused by guests attending the function.

4.3 - We do not tolerate violent, aggressive or abusive behaviour from anyone under any circumstances. We also reserve the right to terminate our services at any time that we feel our personal safety is under threat. We do not take responsibility for ejecting any unwanted persons from any venue. You will be advised of any problems that we may have in this respect with any of your guests.

4.4 - In the event of a minors function there must be the legal ratio of responsible persons to minors.

4.5 - The company will act in a fully responsible attitude at all times, during there attendance to the venue, it will set up and run as requested by the client unless the legal requirement is different which will be pointed out and stated.

4.6 - The company will be responsible for producing certificates of Public Insurance. and P.A.T. Testing

5. - Security

5.1 - The client will be responsible for the safety and security of any theft of items of the company, including their vehicles while on site.

5.2 - The company is not liable for any damage on the venue; any potential hazard must be pointed out by the client or the venue staff at the time of set up.

5.3 - The hirer / booker are also responsible for any damage to our equipment caused by any person at your event. You will be charged for the full cost of any repairs required. You will be advised of any damage as soon as it is caused.

6. - Health and Safety

6.1 - The company will adhere to all rules and regulations of the health & safety at work act. The client must adhere to the above and adhere to this act. Subject to failure to conform to the above act the company can not take any further part of the event and the full amount of the event has to be paid.

6.2 - The client must ensure that the venue has all the agreed quiescence's and works within the above act.

6.3 - In the event of fire, flooding, public disturbance, terrorist activity or any other threat to the public, we will not be responsible to help in any way or evacuate any venue or building where we are present and / or working within, unless the fire regulations for the venue specify otherwise. This would usually incur a vocal announcement

6.4 - The company will carry its certificates as already stated.

7. - The Venue

7.1 - The client will allow suitable time for the installation and dismantling, and removal of equipment (minimum of one hour).  The client also ensures that safe and adequate power is available. The artiste ensures that any equipment that requires connection to a power source is electrically safe and conforms to the HSE EAW Act 1989, and any amendments thereafter

7.2 - The client must ensure that the entire venue has all legal, and conforms to all the local bye laws as the company can not perform in a venue that has not got all of the above mentioned

7.3 - The client must ensure that there is adequate parking for the D.J. on the night for off loading and loading of the equipment, in a safe and secure manner. Should there be items stolen during this procedure it is the responsibility of the client.

7.4 - If the performance start time is delayed due to the inability of the artiste to gain access to the performance area, or any other delay beyond the artistes reasonable control, the company will not be liable for any refund whatsoever.

7.5 - If you are booking other entertainment (e.g. Singer, comedian, band etc) as well as hiring ourselves, please consider & think about the amount of space available and where you are going to put the disco. Speaker location is usually best if it is no greater than 10 metres either side from the position of the presenter.

7.6 - We also reserve the right to refuse to continue any event prior to the start should there not be sufficient floor space which would not allow the audio / lighting equipment to be assembled safely.

7.7 - We reserve the right to substitute alternative entertainment should uncontrollable circumstances dictate the need to do so. The company will be responsible for producing certificates of Public Insurance. And P.A.T. Testing carried out on our equipment. We will not be responsible for any damage or loss to private or public property caused by invited guests or members of the public

8. - Refreshments

8.1 - As the D.J. works very unsociable hours we ask if non alcoholic drinks could be supplied.

Please do not offer alcoholic drinks whilst our staff are on the venues premises

8.2 - All bookings should be taken on the understanding that the venue is in possession of the necessary entertainment & liquor licenses. We are not responsible if the venue is found to be in breach of the terms of their license.

We reserve  the right to alter any or all of the above at any time.

If you would like further clarification of what any of the above means or you are unsure of any of our terms please contact